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As per Rule 164 of Book of Constitutions,
out of tne sixteen elected members of the Board of General
Purposes, four members, one from each Region, shall
retire by rotation every year. Such retiring members
shall not be entitled to stand for election for a period
of 4 years.
2. To fill the vacancy that arises
on the retirement of one member nom your Region, nominations
had been invited ITom the Lodges and I enclose a list
of brethren of your Region who have offered themselves
for election. Out of the candidates listed on the ballot
paper, only one is required to be elected. I am to request
that the preference of your Lodge may be indicated in
the Ballot Paper attached, and forwarded to me latest
by 30th September 2004. For facility of action, I give
below the steps required to be taken to complete the
above process:
(a) In the agenda of business for the
next meeting of the Lodge, include the following item
in .the summons:
"To vote for election of one member
for the Grand Board of General Purposes"
(b) The name of one candidate elected
by members in open Lodge, be indicated by placing a
cross mark (X) against his name on the ballot paper,
which should be signed by Master and Secretary of the
Lodge.
(c) The ballot paper, duly completed
as above, be placed in the self addressed envelope provided
for the purpose and sealed. The sealed envelope be placed
in another envelope and forwarded to thc Grand Secretary,
so as to reach him latest by 30th September 2004.
3. The receipt of this communication may please be acknowledged.
With greetings,
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